Process a Down Payment

To process a down payment when your customer is requesting an invoice follow these steps:

  1. Create an Invoice Item “Down Payment” using GL Code associated to a Liability Account.
  2. Create an Invoice for the amount of the down payment using the Down Payment Item that you created in Step 1.
  3. In the Work Order you would add the Down Payment Item, making the amount negative. The negative amount will offset the invoice created once the Work Order is closed.
  4. When you close your Work Order the invoice created will show all Items and Parts used and  the Down Payment.  The balance due will be the difference between the Items and Parts less the Down Payment.